Receiving a grant approval letter is a moment of great joy, but the question soon arises: How can a funded project be successfully managed in collaboration with the university administration, partners, and the project sponsor? To kick off the new online series ‘UAS community talks‘, Prof. Dr. Robin Langebach and Markus Kuttelwascher from Karlsruhe University of Applied Sciences provided concrete insights into tried-and-tested processes and practical tools, and shared their experiences.